It should not be too hard for you to think about your IT writing skills. You just have to use a few tips for better IT writing to improve your overall capacity. Here are eleven particular tips that you can use right now.
1. Start by using the active voice. That is, it is a form of writing that places an emphasis on responsibility. For instance, the active voice would state “I require the following tools for the project.” The passive voice would say “The following tools are required for the project.” Better IT writing starts with creating a sense of responsibility and the active voice can do just that.
2. Don’t make your writing style any fancier than it has to be. Don’t be boring but don’t be too plain; use sentences that vary in length or an assortment of easy-to-understand words to make people get the picture.
3. Use hyphens the right way to make your statements clear. For instance, the term “faster running server” would be better used as “faster-running server.” This places an emphasis on one idea running better than another. This is one of the 11 tips for better IT writing that makes it easier to figure out what you want to say.
4. Always read whatever you are writing aloud. You may want to rewrite things that you are struggling to get through.
5. Take a look at a good style guide that lists details on how to write things in a logical and proficient manner. The Chicago Manual of Style is one such example of a style guide to use.
6. Keep from using capital letters too often. You don’t have to capitalize the letters of items that are described as acronyms, for instance. Just stick with capital letters on proper names.
7. You can always hire someone to review your work and see what is right or wrong with it. This is one of the best tips for better IT writing as it ensures that you’ll know what to do in the future.
8. Watch for how many words you are using at a given time. Don’t be afraid to delete words that might sound unnecessary. For instance, a sentence like “He chose to go forward and complete the task” could be “He chose to complete the task” instead.
9. On a related note, keep your prepositions to a minimum. Keep everything to the point if possible. Instead of saying “One of the best 11 tips for writing is to reduce prepositions,” you can say “One writing tip is to reduce prepositions.”
10. Always keep a positive mindset when writing. Avoid negative-sounding words like “not,” “cannot” or “fail.” Those words only keep the positive momentum down.
11. Don’t be afraid to avoid these rules if needed. Sometimes following the rules can result in an unusual-looking sentence. It is fine to break these earlier tips for better IT writing if it means making a particular sentence look normal. This can also work if you’ve got a sentence that needs to be clearly described and you have to put in more work to describe it.